2013 LSA Annual Meeting Satellite Workshops
The LSA will entertain proposals for satellite workshops to be held immediately before or after the LSA Annual Meeting. Any LSA member may propose a workshop. Workshops may be on any topic of interest to participants in the Annual Meeting.
Preliminary workshop proposals, not to exceed three pages, should be submitted to the LSA Secretariat with sufficient lead time to allow for approved proposals to seek any necessary external funding, but in all cases no later than May 15 of the year preceeding the meeting. In most cases, this means that a proposal should be submitted by November 15 of the second year prior to the Annual Meeting in question; e.g. proposals for workshops to be held along with the 2013 Annual Meeting must be submitted in November of 2011. Proposals should be sent to lsa@lsadc.org with the words "Proposal for LSA 2013 Annual Meeting Satellite Workshop" in the subject line.
The Program Committee will appoint an ad hoc subcommittee of three people, composed of current or former Program Committee members, to review the preliminary proposals. The review will be primarily for relevance to the concerns of LSA members, but the review committee may take other factors into account as well.
The Secretariat will incorporate workshops approved by the review committee in its planning for the relevant Annual Meeting. The LSA will support the workshops by providing meeting space (if available), publicity through the same channels used to publicize the Annual Meeting itself, and administrative services, including registration. Any incremental expenses incurred by the workshop, such as for audio-visual services or food and drink for the participants, are the responsibility of the workshop. Preliminary workshop proposals must include a budget detailing such expenses if any, and a plan for covering them, whether from an existing grant, a proposed grant, contributions from the participants, or other sources.
All workshop participants must register for the LSA Annual Meeting, and will be entitled to reserve hotel rooms at the meeting venue at the special rate for Annual Meeting attendees.
The LSA is prepared to assist organizers in seeking external funding for approved workshops, including serving as submitting/grantee institution for funding proposals. For practical reasons, such proposals must be submitted to a funding agency, such as the NSF, a year ahead of the planned workshop, i.e. in January of the year preceding the Annual Meeting when the workshop is to be held. Organizers planning to seek funding with a proposal through the LSA must be prepared to work intensively with Secretariat staff during the month of November to prepare the proposal.
